Estate and Block Management
We'll take the stress out of property ownership by ensuring that the day to day running of each estate or block is managed professionally, cost effectively and to your specific requirements.
Discover moreA well-maintained estate not only adds value to your property but also fosters positive relationships with your neighbours.
That's why we provide a unique estate and block management service that ensures complete transparency of all expenditures. With us, you'll have a clear understanding of where your service charge is being spent, giving you peace of mind and the assurance that your property is being managed professionally and cost-effectively.
That's why we provide a unique estate and block management service that ensures complete transparency of all expenditures. With us, you'll have a clear understanding of where your service charge is being spent, giving you peace of mind and the assurance that your property is being managed professionally and cost-effectively.
We believe in empowering our clients to have a say in how their block is managed. We arrange and attend AGMs (held in the evening for convenience) to ensure that all residents have an opportunity to voice their opinions and concerns.
If an independent freeholder manages the estate, we can assist our clients in gaining a greater say in the management of the property, or even acquiring the right to manage from the freeholder.
If an independent freeholder manages the estate, we can assist our clients in gaining a greater say in the management of the property, or even acquiring the right to manage from the freeholder.
What's included?
Advice on major contract work
Attending and organising the AGM – always in the evening
Organising insurances and administering claims
Instruct, supervise and settle the accounts of contractors
Performing company secretarial duties and filing requisite returns with companies house
Reporting on significant lessee/resident communications
Keeping the Board informed of status of agreed actions
Maintain a leaseholder contact database
Ensuring compliance with Employment, Health and Safety legislation
Attending to leaseholder/resident/freeholder enquiries
Ensuring compliance with the terms of leases/covenants and Board policies
Chase arrears in accordance with a pre-agreed arrears policy
Annual service charge estimation
Collect service charges from individual leaseholders/freeholders
Preparation of budget and cash flow reports
Preparing job descriptions and specifications for contractors
Preparation of a maintenance and repair plan
Regular site visits to assess and update property requirements
Payment of invoices and wages
Our services
“Having experienced a block managing agent that seemed to have no control over spending, it's refreshing to work with a managing agent that is 100% transparent. Their portal system enables tracking of maintenance tasks and their use of the Xero accounts systems means that directors can keep track of all expenditure. Highly recommneded.
Daniel
I very highly recommend Common Ground. Their conscientious team is highly professional, experienced and efficient, which is extremely reassuring to Directors and responsible owners of properties. They are pro-active, helping to plan ahead and to anticipate problems, which they can deal with firmly but sensitively. They are a pleasure to work with.
Clive
We moved to Common Ground from one of the large national agents. The list of maintenance items that required attention was growing longer and longer as we were moved from one property manager to the next. Common Ground stood out from the day the MD came to assess the site and fixed two of the outstanding maintenance items during that visit.
Common Ground worked through the maintenance items which we were able to track through their portal system. It’s also been a pleasure to have the same property manager and accountant throughout. The continuity is important, so it is good to work with an agent that retains its staff.
Hila
Our relatively small development was rescued by Common Ground after a disastrous initial situation caused by the inefficiency of the managing agents appointed by the developer. After examining the situation Common Ground came up with a first rate transparent management system which gave directors full and instant access to accounts and other matters, such as legal advice and rights of leaseholders. They make managing easy for directors and attend to everyday problems promptly.
Eddie
New clients
Would you like to discuss our services in more detail? Looking for greater financial transparency? We’d be happy to hear from you. Call us on 01491 525 940 or drop us a message…
Existing clients
Our portal is the best way to communicate with us regarding your property. It offers convenient access to important information about your property and allows you to report any issues you may have.